Safeguarding Policy

The safety of children and members of other vulnerable groups is paramount and all, without exception, have the right to protection from abuse.  All suspicions and allegations of abuse will be taken seriously, responded to swiftly and appropriately and all the festival’s organisers/volunteers have a responsibility to report concerns.


To provide the facility for amateur singers, musicians and dancers to display their talents in front of professionals who will judge and grade their performance and provide feedback to help them to improve.


Over many years the Festival has built up a reputation for being friendly, approachable and responsive to new ideas, which are welcomed by the committee.  The Festival is organised and run by volunteers, substantially from local Rotary or Inner Wheel Clubs.

The music side of the festival takes place at a local college for further education in the Music Department.  The Main Hall and the Swinburne Hall are used for the performances (either on stage or in front of the stage) and practice facilities are also provided in a separate area.  Separate male & female toilets are provided.

The dance side is also provided at the local college for further education, where performances are on the stage in the main hall.  Female volunteers are provided in the female dressing room and stage areas of this modern college and there is separate provision for boys with appropriate supervision. Access to the changing rooms is severely restricted.  Separate toilets are available.


This policy relates to children under the age of 18 years and members of vulnerable groups of any age whose needs are identified to the festival organisers by parents/guardians/carers and/or teachers prior to their arrival at the festival.  Contact is made through  This email address is being protected from spambots. You need JavaScript enabled to view it.. Our festival actively seeks, wherever possible, to meet these needs, but must know beforehand in order to prepare support – or to let you know that we are unable to help.


The Festival is run entirely by volunteers, mainly from Colchester Rotary Club and all addresses are held for the personnel involved.   All personnel involved have provided referees to become members of their club.

Short job descriptions are provided to all volunteers and their duties assessed to see whether they will need to have a DBS disclosure (Disclosure & Barring Service, the successor to CRB) or enhanced disclosure. 

All volunteers at the Dance Festival will be provided with badges, as will parents and teachers allowed to go with the children taking part to the changing area.  Male parents, however, will not be allowed to go into the female changing area and females may not be allowed in the male changing area. 

There will be a private room set aside so that any concerns can be expressed to the Festival Safeguarding Officer or Chair of the Festival and every problem will be taken seriously, documented and dated.


This policy is published on the Festival website.  Everyone applying to take part in the Colchester Rotary Festival of Music & Dance must acknowledge that they have read this policy with their application and their acceptance of these terms makes them a partner in implementing the policy.  

Where parents/guardians/carers are not personally attending with their children, this Policy requires them to be satisfied that their children will be accompanied to the festival and adequately supervised by responsible adults acting on their behalf.


No photographs or videos will be allowed, except with prior permission from the festival.  There may be press, commercial or Rotary photographs taken but only with the express permission of those concerned, their parents, guardians or carers.


The rehabilitation of Offenders Act 1974; The Children Act 1989;  The Police Act 1997;  The Data Protection Act 1998;  The Human Rights Act 1998;  The Protection of Children Act 1999;  The Criminal Justice and Court Services Act 2000;  The Children Act 2004;  The Protection of Vulnerable Groups Act 2006.


The organisers will constantly review their policy, revising, enhancing it as necessary.  In doing this they will look to The British & International Federation of Festivals for support and that body, in turn will look to other agencies for good practice, most notably the NSPCC and Arts Council of England policy guidelines.

If you wish to contact anyone about this policy please email the Festival at This email address is being protected from spambots. You need JavaScript enabled to view it.

Reviewed and updated February 2018

Festival Dates



Music:  24th March

Dance: 15th & 16th, 22nd & 23rd June  

Dance Gala:  Friday 28th June         


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